Admin Help
Inherited permissions & restricted content
Understand Viewer, Editor, Space Admin and Super Admin access across spaces, pages, blocks and files.
Space Admins & Super Admins5 min read
Set access at the space level, then apply more specific restrictions where needed. Give people the lowest level of access that lets them perform their work.
Before you start
- Space Admin access to the target space, or Super Admin access.
- An agreed list of users and groups, including who should review content.
Know the access levels
- Viewer: reads published content they are allowed to access.
- Editor: creates and edits content and submits revisions for review.
- Space Admin: manages space access and reviews submitted changes.
- Super Admin: manages the system and has an override across content in their workspace.
Start with space access
- 1Open the space's permission controls.
- 2Assign the appropriate level to individual users or groups.
- 3Review page-specific and restricted-block settings for sensitive material.
- 4Check file permissions as well as page permissions before sharing attachments.
Check the full access path
Space permissions flow through the hierarchy, while page and block controls determine access to more specific content. Navigation, search and content macros must not be treated as a way to grant access: they only surface content the reader is allowed to open.
Troubleshooting
A user can open the page but not a file
Review the file's access separately. Page access does not automatically override repository restrictions.
A control is missing
Confirm the account's effective level on that space or page rather than relying on its group name alone.